Purchasing Policy

Purchasing Policy – Aldivian Foods Pvt. Ltd.

1. Purpose

The purpose of this policy is to:

• Maintain consistent quality standards in all purchased goods and services

• Establish fair and transparent procurement practices

• Ensure timely availability of materials for production and operations

• Promote long-term partnerships with reliable suppliers

2. Supplier Selection

We select suppliers based on:

• Quality of goods/materials

• Compliance with food safety and hygiene standards

• Competitive and fair pricing

• Ability to deliver consistently and on time

• Business ethics and certifications where applicable

Suppliers must provide necessary documents such as:

• GST registration / Business license

• FSSAI or relevant food/packaging compliance certifications

• Quality assurance reports when required

3. Quality Standards

All purchased materials must comply with:

• Food safety regulations applicable in the region

• Internal quality control and health standards

• No compromise on product purity, freshness, or packaging hygiene

Any material failing to meet the required standards may be returned or rejected without liability to us.

4. Purchase Orders

All purchases must be authorized through an official Purchase Order (PO) issued by Aldivian Foods Pvt. Ltd.

A purchase order will include:

• Item description

• Quantity

• Price

• Delivery timeline

• Payment terms

Suppliers should not process or dispatch materials without a valid PO.

5. Pricing and Payment Terms

Pricing is finalized through mutual agreement before issuing the purchase order.
Payment terms are typically as follows:

• Advance, Partial, or Post-delivery payment depending on supplier category and relationship.

• Payments will be made through approved banking channels only.

Any disputes regarding payment must be communicated in writing.

6. Delivery & Logistics

Suppliers must ensure:

• Timely delivery as per PO schedule

• Proper packaging to maintain product safety and quality

• Clear labeling and documentation during delivery

Delays must be communicated in advance.

7. Ethical and Legal Compliance

Suppliers must adhere to:

• Environmental, labor, and trade compliance regulations

• Ethical business conduct

• Anti-corruption and anti-counterfeit practices

We reserve the right to discontinue business with suppliers involved in unethical or illegal activities.

8. Policy Review and Updates

This policy may be updated periodically. Any modifications will be communicated and reflected on this page with the latest revision date.

9. Contact Information

For supplier inquiries or procurement-related questions, please contact:

Aldivian Foods Pvt. Ltd.
Email: aldivianfoods@gmail.com